Exec Committee for Dunrobin Community Association

Executives as of AGM March 2009

Overview of Key jobs within the DCA

President

1. Liaison with City

2. Ward 5 Presidents meetings

3. Set agendas for meetings

4. Act as spokesperson for DCA

5. Negotiate contract with City

6. Overall responbility for Finance and Operations

Vice President

1. Assists President and attends meetings on behalf of President when requested

2. May perform other roles

Treasurer

1. Provides financial reporting on quarterly and yearly basis to members and City of Ottawa

2. Manage financials (receivables and payables) for all programs and events and provides information on profitability by program type

3. Provides accounting statements for grant applications

4. Uses program based accounting and budget based accounting

Secretary

1. Takes meeting notes for all DCA meetings

2. Forward meeting notes to the President for review and to Webmaster for posting

3. Follows up on action items prior to the next meeting

4. Place tender ads, AGM notices, special event ads with local papers

5. Pick up mail and respond to mail

6. Work with webmaster and newsletter co-ordinator to funnel consistent info

This role is currently shared.

1. Posts events, registration information and general news as requested

2. Review website for dated items and removes them

3. Maintains "subscription" mailing list for weekly emails

4. Sends out weekly or bi-weekly email to subscription list with updates affecting Dunrobin area events

5. Maintains "calendar of events"

6. Takes booking requests for Centre and Fields

Other key roles: